# PineReport

> Incident reporting and compliance software built for summer camps.

PineReport is a mobile-first digital incident logging system for summer camp staff. Counselors use a phone app to log medical, behavioral, and safety incidents in under two minutes. Reports include timestamps, GPS location tags, photos, and witness statements. All data syncs to a secure web dashboard where camp directors can view, filter, and export incident records.

## Who it's for

- Camp directors at small-to-mid-size summer camps (50–500 campers)
- Day camps, residential camps, wilderness programs, multi-site operators
- Municipal recreation programs, church-run camps, ACA-accredited camps
- Camps in the United States and Canada

## What it replaces

Paper incident forms, binder-based record keeping, and manual compliance reporting. Camps using PineReport produce structured digital records instead of handwritten forms when an insurance adjuster or attorney requests documentation.

## Key capabilities

- Mobile incident logging: medical, behavioral, and safety templates
- Photo upload and one-tap witness statement capture
- Offline mode for areas without cell service (syncs when connectivity returns)
- Director dashboard with filtering and search
- Audit-ready PDF and CSV exports for insurance and legal requests
- Role-based access controls
- Custom incident templates (Standard and Large Camp tiers)
- Multi-site consolidated reporting (Large Camp tier)

## Pricing

Flat annual fee per camp, no per-camper or per-counselor charges:

- Day Camp (under 150 campers): $300/year
- Standard Camp (150–400 campers): $400/year
- Large Camp (400+ campers, multi-site): $500/year

All tiers include a 30-day free trial with no credit card required and a 60-day money-back guarantee.

## Compliance and security

- HIPAA-aligned data handling
- Business Associate Agreement (BAA) available on request as an add-on
- Data Processing Agreement (DPA) available
- Canadian data residency available (PIPEDA, Alberta/BC PIPA, Quebec Law 25)
- Encrypted at rest and in transit
- Role-based access controls

## Optional add-ons

- Advanced analytics and alerts: $80/year
- Paper record digitization: $199 one-time (up to 5 records, 10-hour cap)
- On-site staff training: $500/day (travel billed at cost)

## Contact

- Website: https://pinereport.ca
- Sales: sales@pinereport.ca
- Demo: Book a 20-minute demo via the contact page
- LinkedIn: https://www.linkedin.com/in/matthewsja/

## Comparisons

PineReport is purpose-built for incident reporting and compliance documentation at summer camps. It is not a camp registration, billing, or scheduling platform. Competitors like CampMinder and ACTIVE Network focus primarily on registration and administration. PineReport focuses exclusively on safety documentation and insurance-grade record keeping for camps that need affordable compliance tools.