Log incidents in under two minutes from your phone. Give directors a complete digital record — and give insurance adjusters the documentation that protects your camp's legacy.
Ropes courses, waterfront sessions, overnight hikes — the activities that build great campers also generate incident reports. Most camps are still tracking them on paper forms that get lost, smudged, or stuffed in a binder no one opens until something goes wrong. By then, it's too late.
When an insurance adjuster calls eight months after a sprained ankle, you're rummaging through cardboard boxes in a storage shed. The form you need is the one you can't find.
A scraped knee shouldn't pull your best counselor away from ten other campers for a quarter hour. But that's how long a thorough paper report takes — assuming they remember every field.
The Steilacoom Camp settlement was $15 million. The deciding factor in cases like these is rarely what happened — it's whether the camp can prove what happened with timestamped, structured documentation.
Existing tools cost $10,000+ per year and are built around registration, not safety. Small and mid-sized camps are stuck choosing between paper and nothing.
PineReport is a mobile-first incident logging system designed for counselors managing ten things at once. Tap the incident type, snap a photo, capture a witness statement, submit. Two minutes, start to finish. Every report is timestamped, location-tagged, and synced to a secure dashboard your director — and your insurer — can trust.
A two-minute log means your staff isn't pulled away from supervision during the exact moments supervision matters most.
Every incident across every program area, sortable by type, severity, location, and staff. No more reconciling three different binders at the end of the season.
Timestamped, GPS-tagged, photo-attached, and witness-verified. Exactly the structured documentation an adjuster — or an attorney — needs to close a claim quickly in your favor.
The form was designed by watching counselors handle real incidents — not in a conference room.
Medical, behavioral, or safety — each has its own form, optimized so counselors only see fields that matter for that situation.
Attach photos of the injury or scene. Capture witness statements with a single tap — the app records audio and auto-transcribes. GPS and timestamp happen automatically.
The report syncs to your secure dashboard. Director and designated leadership are notified. The record is locked, signed, and ready for any audit, claim, or review months later.
PineReport is intentionally focused. We didn't bolt safety onto a registration platform — we built a safety tool from the ground up.
Medical, behavioral, safety — each with the exact fields that matter. No slogging through irrelevant questions when speed matters.
Evidence attached at the source. No "I'll add those later" — which always means "never."
Every incident across the camp on one screen. Filter by type, location, staff, severity, or date. Spot patterns before they become trends.
Structured PDF or CSV records for any incident, any date range. Hand it to your broker, attorney, or accreditor.
Wilderness trips don't break it. Logs save locally and sync automatically when the phone reconnects. No lost reports.
Counselors create. Directors review. Admins audit. HIPAA-conscious handling of medical details.
What sold me was the audit trail. Every report is timestamped, location-tagged, and locked the moment it's submitted — so when a parent or an adjuster asks what happened months later, I'm not digging through a filing cabinet hoping the paperwork got filled out. It's just there, complete, in seconds. That's the part that lets me sleep at night.
My counselors are 19 and 20. If a tool isn't faster than the alternative, they won't use it. PineReport is the first compliance system I've ever rolled out where staff actually thanked me.
The first week, a counselor logged a head bump in under two minutes — photos, witness statement, the works — and was back with her group before I'd even finished reading the alert. That's when I knew it would actually get used. The paper binder never came back out.
No per-counselor fees. No per-camper fees. No "request a quote" runaround. The price is based on your camper population and posted publicly.
Annual prepay, no surprises. Managing 5+ camps? Talk to us about an organization plan →
Start your free 30-day trial today. No credit card. Set up before lunch. Be running for the rest of the season — and ready for every season after.
Start your free 30-day trial →